Outgoing Students Spain

GENERAL INFORMATION

Erasmus + is the new EU program for education, training, youth and sport for the years 2014-2020, approved by the European Parliament November 19th, 2013. IED is an applicant for the call of proposals 2015 for the award of the Erasmus+ Programme mobility grants  – under the Key Action 1 – Learning Mobility of Individuals , student mobility for study purposes.

Erasmus + mobility grants are designed to promote study abroad with the aim to enable students to attend other European universities (see IED Erasmus Policy Statement) , holder Erasmus Charter ( ECHE – Erasmus Charter for Higher Education) .

Why study abroad?

1. Learn to interact with different cultures, creating one’s own network.

2. Integrate new Learning methods.

3. Develop the adaptive capabilities while enjoying a unique experience both at personal and professional levels.

4. Acquire the necessary skills to work in an international environment in the near future.

5. Learn to cope with an increasingly globalized world.

Istituto Europeo di Design has cooperation ( Inter- Institutional Agreements ) with prestigious European universities in order to offer our students the opportunity to participate in the Erasmus program. The selected students have the opportunity to enrich their academic curriculum by attending free of charge a semester at an institution partners holder Erasmus Charter (ECHE Erasmus Charter for Higher Education), with the recognition of periods of study abroad.

The Erasmus Programme, on the basis of the agreements, maintains free nature limited to costs related to the attendance. The student will have to bear the cost of travel, insurance coverage (or adherence to a policy proposed by Host Institution), accommodation, meals , teaching materials and any expenses related to the application for a visa (where necessary).

 

ELIGIBILITY

Erasmus applies to students regularly enrolled to a First Level Academic Diploma (BA) course at IED (Madrid and Barcelona seat).

To be eligible, the students must have never benefited from the status of Erasmus student, throughout their previous studies attended at other universities/academies.

Academic requirements

Have an average of at least 7.5/10 at the time of application.

● Have passed all subjects.

● Have attended 90% of programmed teaching hours as set out in the didactic plans.

Language requirements

Have knowledge of the language used in the country or English for which the mobility is requested, providing a language certificate. The indicative minimum level corresponds to an B1, unless otherwise indicated by the University.

Selected students will be advised by the International Affairs Office IED Madrid to submit, on the dates specified by the receiving institution or centers, the following documents:

Furthermore:

  • For mobility during the spring semester of the second year:

–       Regular administrative position (tuition fees) and attendance to the first and second year of the course;
–       successful completion of all first year exams within the summer examination session (June-July).

  • For mobility during the fall semester of the third year:

–       Regular administrative position (tuition fees) to the third year of the course;
–       successful completion of all second year exams by the fall examination session (September).

HOW TO APPLY

IED students receive the information on the Erasmus Programme from the IED Erasmus Coordinator, who provides them with the following documents:

–          Erasmus Application form;
–          Erasmus Rules and Regulations;
–          List of IED partner Universities for the Erasmus Programme.

After consulting the full list of IED partner universities, they can express a maximum of two preferences.

The choice of destination shall be compatible with the field of study attended at the home university. If necessary.

After receiving the information, students interested in applying, are required to contact the IED International Affaris Office to fix an appointment to attend a motivational interview, prior the application deadline.

IED Madrid – Yudy Esquijarosa – y.esquijarosa@madrid.ied.es

IED Barcelona – Eduard Castañé – e.castane@bcn.ied.es

Motivational interview

The applicants are required to attend a motivational interview with the IED Erasmus Coordinator  (Int. Affaris Office) in collaboration with the Academic Coordination Office and the Departments.

During the motivational interview students will communicate their possible choices of destination, explaining their motivations, especially related to the educational offer available at the chosen university, and they will be required to proof their foreign language proficiency.

Furthermore students have to submit, by the deadlines, to the IED Erasmus Coordinator the following documents:

–          Erasmus Application form (filled out and signed)
–          Erasmus Rules and Regulations (signed)
–          Curriculum vitae, Europass model
–          Motivation letter (in English)
–          Copy of passport
–          Any Language Proficiency Certificate
–          Project portfolio (in digital format – max. 5Mb via e-mail or via online file-transferring platform)

Application forms received after the due dates will not be accepted.

In filling out the Erasmus Application form, students have the possibility of indicating up to two Universities of preference.

It is possible to apply for the exchange program only once with the exception of the conditions stated in “Reallocation” and “Rules for withdraw”.

SEMESTER AND DATES

Erasmus programme offers the opportunity of attending, during the second or third year, one semester at foreign universities with which it has stipulated an agreement. The exchange period is roughly from January to June (fall semester) for students in the second year and from September to January (spring semester) for students in the second or third year. Every school and every IED office reserves the right to determine the most appropriate period to allow the exchange.

The duration of the Erasmus programme cannot be extended.

DEADLINES

  • Students, who are in the first year, must apply by May 31st, in order to study abroad during the spring semester of the second year.
  • Students, who are in the second year, must apply by January 31st, in order to study abroad during the fall semester of the second or third year.

Any application submitted after the deadline indicated above will not be accepted.

SELECTION PROCESS

After checking if applicants meet the prerequisites and the compatibility between IED program and the course offered at the host university, the Erasmus Coordinator defines a ranking based on the following criteria:

–          Available partner school positions for each semester and each course.
–          Academic merit and grade point average (in case of equal grade point average student motivations will be decisive).
–          Motivational interview.

The selection will take place approximately before:

–          the end of September for spring semester second year applications
–          the end of March for fall semester third year applications

Complete the application process

Once selected, students have to complete their application process, by submitting the following documents:

–          IED Transcript of Records
–          Application form of the Host University (if any)
–          Any extra documents requested by the Host University (e.g. health insurance, accommodation form, etc.)

The IED Erasmus Coordinator will send, by the deadlines, all the documents to the partner University that reserves the right to examine each application and reject students, even if they have been selected by IED.

The evaluation by the host university will be made primarily on the basis of the actual availability of seats, the portfolio, the language proficiency, the compatibility of the curriculum, motivation and previous academic records.

ACCEPTANCE OF THE ASSIGNED DESTINATION

Destinations are awarded to IED’s students, according to the above mentioned criteria.

Erasmus Student Status

The selected student for an Erasmus mobility for purposes of study, who meets the eligibility requirements, is given the status of Erasmus student, acquiring rights and duties, in accordance with the provisions of the Erasmus Student Charter (http://ec.europa.eu/education/erasmus/erasmus-student-charter_en.htm).

The Erasmus mobility financial contributions for purposes of study are reserved to students who have an Erasmus status although this condition does not necessarily imply the right to obtain a financial contribution.

These students will be eligible for a collective contribution, after the stipulation of the LLP financial agreement / Erasmus 2013/2014 between IED and the LLP National Agency/Erasmus.

It is noted that Erasmus students exceeding the number established in the bilateral agreements with partner universities will not receive any financial contribution.

REALLOCATION 

If the application for the university indicated as the first option is not accepted, the Erasmus Coordinator will check the availability of the alternative university.

In the event that the Group Erasmus Coordinator receives a number of requests exceeding the actual availability of seats for a particular university, and in case of parity in ranking, the seats will be awarded according to didactic scopes expressed in the motivation letter and during the interview.

The reallocation to another university may also occur in case the application has been rejected by the host University for one of the following reasons:

  • Lack of availability of seats;
  • Termination of the Erasmus LLP inter-institutional Agreement
  • Changes in the requirements of the university of destination, in the period of time from the submission of the application to the date of acceptance of the seat.

RULES FOR WITHDRAW

Students who are assigned a placement may withdraw their application after accepting the university of destination, only due to serious reasons of a personal nature. Otherwise, they will be precluded from competing for international mobility (Erasmus or Exchange Study Program) in subsequent years.

Student’s whose withdrawals are received after the signing of the mobility agreement will be compelled to pay back any financial aid already received.

Withdraws should be submitted by:

–     March 20th for departures in the fall semester of the second or the third year.
–     July 31st for departures in the spring semester of second year.

IED STUDENTS:DEPARTURE 

The departure of the selected students for the Erasmus program are approximately planned in the following periods:

–     January/February for students of the second year of the course (II semester)
–     August/September for students of the second or third year of the course (I semester).

Students will have to evaluate and define with the IED Course Coordinator or assistant the list of subjects they will follow during the exchange period (Learning Agreement).

Learning Agreement

Once accepted by the Host University, students have to fill out the Learning Agreement in collaboration with the IED course Coordinator and the IED Erasmus Coordinator.

Students will have to give this document to the coordinator of the hosting University, have it signed for approval and send it back to the IED Erasmus Coordinator.

The Learning Agreement should include the courses (subjects and any given codes) and the correspondent credits.

The maximum number of credits recognized will be 30 credits, corresponding to approximately one semester.

When drawing up the Learning Agreement attention should be paid to a correspondence between exams at the hosting University and those expected from the original study plan in terms of content, credits and, where possible, course propaedeutics.

The Learning Agreement syllabus, outlined before departure, may be modified following advice given to the student by the hosting University coordinator once abroad and on course availability. Should changes be made to the Learning Agreement the student is required to send a copy to their IED Erasmus Coordinator.

Upon arrival at the Host University, the students will have to be given the Learning Agreement to the person in charge of the Exchange program, have it signed for approval and send it back to the IED Erasmus Coordinator.

Students authorized to proceed with the exchange during the spring semester of the second year will have to arrange with the IED Course Coordinator a remedial plan for the first year exams not taken before departure.

Should there not be a full correspondence of the hosting University study plan, a remedial schedule for second semester subjects considered fundamental for third year access/attendance should also be agreed on.

In both cases the student will have to sign a document approving the schedule for remedial exams.

Students leaving for the exchange during the fall semester of the third year will have to have successfully completed all second year exams before departure.

Students will have to prove, before departure, to have reached the required language level and verify that all the documentation required by the hosting country for the exchange period is in their possession.

Generally, in addition to the letter of acceptance by the hosting University and the documentation the University requires, students must:

– have a passport valid for the whole length of the stay abroad;
– obtain a student visa should their destination be a country outside the European Union;
– have health insurance (or any insurance policy required by the hosting country).

In any case, students are required to verify the procedure necessary for entrance and stay in the hosting country.

IED STUDENTS: RETURN 

IED students returning from the period abroad, must submit to the C.E. Headquarters (also via e-mail) the following documents, after the annulment of the Erasmus status and its replacement of the grant received:

– Tanscript of records;
– Certificate of Stay;
– Final report.

Students must attach the program of the courses taken to facilitate the verification of the results by the school and the recognition of CF .

The C.E. shall send a copy of the documents to the Coordinator of the course who will initiate the approval and registration of the votes in his career and Credits acquired.

Before proceeding with the registration of exams, the corresponding CF and the vote of thirty, the coordinator , in agreement with the School , may conduct an audit of the results of the assessment and obtained by the student.
If the host university does not adopt a system Credits (ECTS or other) , the credits will be calculated based on the program of the course, the number of hours and the total duration of the course. In the event that the host university to adopt a system of calculation of credits called ECTS different, the credits earned will be converted in the ECTS system for recording career.
In the event that the University adopt different evaluation systems, to facilitate the registration of marks, the same will be converted to Spanish notes scale according to the parameters established by the ECTS scale conversion.

To facilitate re-sit of academic debits accumulated by the student prior to departure or during the exchange period, the school may organize re-sit content activities and extraordinary exam sessions.

The student will have to take re-sit examinations in the sessions and on the dates communicated by the school and will be exempted from the payment of the re-sit examination fee.

Any other re-sit exam taken outside the extraordinary sessions arranged by the school will be on payment of the required re-sit examination fee.

Second semester second year exchange students will have to return before the beginning of the following academic year and, if required, before the extraordinary exam session scheduled by the school of reference for the re-sit of possible debits.

A third year thesis project is expected, students may elaborate the thesis singularly or in group. First semester third year exchange students must remain in contact with the Course Coordinator to receive information on the preliminary phases of the thesis project.

The student will have to express any project/company of preference or the school will assign a work group.

If possible, the student – in accordance with the IED Course Coordinator and the hosting University coordinator – may agree on a thesis topic and proceed with the preliminary phases of the project (ex. research) while abroad.

The Course Coordinator and the School Office will receive a copy of the documents by the branch Exchange Coordinator IED. The School and Course Coordinator will act to activate the accreditation and registration procedure of the grades and credits obtained.

The Course Coordinator, in accordance with the School, may, if appropriate, verify the results and grades obtained by the student and proceed with the registration of the exams sustained, of the equivalent credits and grades (marks out of thirty).

Should the hosting country not use a credit system (ECTS or others), credits will be calculated from program content, total hours and duration of the course. Should the hosting University use a different credit system to ECTS, the obtained credits will be converted to the ECTS system for registration.

The grades obtained will be converted in marks out of thirty in accordance to ECTS conversion scale standards in order to facilitate the transfer of the academic results, in terms of grades, between different national grading systems.

A maximum of 30 credits will be recognized corresponding to approximately one semester; to guarantee his/her access to the third year the student must obtain a minimum of 15 credits during the exchange period.

The passage from second to third year, according to academic regulations requires, the obtainment of a minimum of credits (40 credits of which at least 30 in the first semester and 10 in the second) and the successful completion of the preparatory exams indicated in the Study Plan.

Students must attach their program of courses taken to facilitate the verification of the results by the school and the recognition of CF .

The C.E. Headquarters shall send a copy of the documents to the Coordinator of the course and the Students who will initiate the approval and registration of the votes in his career and Credits acquired.

Before proceeding with the registration of exams, the corresponding CF and the vote of thirty, the Co-ordinator , in agreement with the School , may conduct an audit of the results of the assessment and obtained by the student.
If the host university does not adopt a system Credits (ECTS or other) , the credits will be calculated based on the program of the course, the number of hours and the total duration of the course. In the event that the host university to adopt a system of calculation of credits called ECTS different, the credits earned will be converted in the ECTS system for recording career.
In the event that the University adopt different evaluation systems, to facilitate the registration of marks, the same will be converted to thirty according to the parameters established by the ECTS scale conversion.

 

To facilitate re-sit of academic debits accumulated by the student prior to departure or during the exchange period, the school may organize re-sit content activities and extraordinary exam sessions.

The student will have to take re-sit examinations in the sessions and on the dates communicated by the school and will be exempted from the payment of the re-sit examination fee.

Any other re-sit exam taken outside the extraordinary sessions arranged by the school will be on payment of the required re-sit examination fee.

Second semester second year exchange students will have to return before the beginning of the following academic year and, if required, before the extraordinary exam session scheduled by the school of reference for the re-sit of possible debits.

A third year thesis project is expected, students may elaborate the thesis singularly or in group. First semester third year exchange students must remain in contact with the Course Coordinator to receive information on the preliminary phases of the thesis project.

The student will have to express any project/company of preference or the school will assign a work group.

If possible, the student – in accordance with the IED Course Coordinator and the hosting University coordinator – may agree on a thesis topic and proceed with the preliminary phases of the project (ex. research) while abroad.

CODE OF CONDUCT AND RESPONSIBILITIES 

In accepting applications to the Erasmus Program, IED commits to serve as a connection between the student and the hosting University referent, to provide information related to the school, to the prospective course plan and exams. It will be the students’ responsibility prior to departure to make sure he/she has all the documentation required by the hosting country (valid passport, visa, health insurance, etc.), to have found accommodation (room on campus, apartment, hotel, etc.) for the entire stay. The IED student pledges to maintain a sense of decorum abroad and to not cause damage to the school or hosting country. IED declines any responsibility for problems not concerning training and the agreed program.

IED  reserves the right to introduce to the present regulations, as its unquestionable decision, any changes it sees fit and necessary to improve student services in terms of academic goals and an efficient organization of the connected activities.